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BMES Meeting Minutes Wednesday, September 21, 2009 3PM Duties of Officers o Treasurer § ALL original receipts must go to Casey o VP’s § Oversee all committees o Secretary § Take and send meeting minutes § Send announcements to Webmaster BMES Sponsored Speaker: Professor Robert Langer o When? September 30, 2009 o How? Alumni relations is providing money for transportation o Should BMES provide refreshments? § If BMES provides refreshments, students should get face time § Currently 3:15PM is available § Round table would give more face time · Plan topics ahead of time · BMES should prepare questions ahead of time · Moderator to keep on track? · Students can ask questions right on the spot § Room concerns · Create sign-up, cut off at certain number of people · Have people from all core labs · 321 would be good size o Where is he speaking? § G10 seats 225 people, flat seating (not stadium) § Plant science building has nice auditorium · 270 capacity · Stadium seating § Statler has nice room too · Brooke/Prof Butcher will check o Faculty members going to dinner with him § Students may want to go since BMES is sponsoring § BMES officers may go § He is a vegetarian, so restaurant concerns BME Retreat o Idea: high quality research talks among diverse students § Good and bad o Location § Weill vs. remote location o 1st years thought it was orientation! § Make orientation a separate event for 1st years to get acquainted w/ labs o Get more faculty members § Weekday? § Before classes start § Have at different location maybe § Faculty members open the sessions? § Make survey for faculty members to discuss these ideas o Challenge between groups of faculty and students § Cannot be related to research BMES Mixer o Next Friday o Food § Cannot make it here § Try different food ideas besides pizza BME Holiday Party o Past entertainment: trivia, karaoke, faculty members danced to soldier boy o Entertainment ideas § Student s do skit § Lab challenges where faculty has specific role § Interpretive dance of the research of each lab · With prop box · Given 15 minutes or so Recruitment o Social and bar night last year o PhD’s have best chance of convincing other potential PhD’s of coming here o Maybe it should not be BMES sponsored if MEng’s are not attending New Activities · Town Hall Meeting (MEng and PhD) o General audience, then split up into MEng’s and PhDs o At mixer Committees · Professional Development: Mitch Cooper o Hour with industry o WIP Lunches o Professional Development Seminars o Ed will oversee this committee · Outreach: Mike Mitchell o Local middle school o Auburn prison o Yue oversee this committee · Social: Shawn Carey o IM Sports · Webmaster: John Charest · Graduate Professional Student Association (GPSA) Rep: Dhruv Desai o Someone must sit in on the meeting since they give us funding Budget – next time (did not get as much from BD this year) o Last year $7500; This year $5000 o More students this year o Casey and Brooke are working on the budget o We asked for $6000 from department but will probably not get it Fundraising · Grants? · Field Faculty meeting o 35 Field faculty but never have a meeting o Function for all them o Provide childcare, some other things for them o They pay to fund BMES and for service · Faculty night out o Same premise as for meeting o Make it less expensive than them actually going out on their own
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