Constitution and By-Laws
of the Cornell Savoyards

Constitution of the Cornell Savoyards

Sept. 27, 1987

ARTICLE I

Name and Purpose

The name of this organization shall be the Cornell Savoyards.

The Cornell Savoyards, a non-profit organization, is a campus organization established at Cornell University since 1954 for the sole purpose of promoting and continuing the production and tradition of Gilbert and Sullivan operettas through all methods available to the organization.

ARTICLE II

Membership

All students, faculty and staff members of Cornell University and Ithaca College, and any other interested persons shall be eligible for membership, without regard to race, color, creed, religion, national or ethnic origin, sex, sexual preference, age, marital status, citizenship, or handicap. (The use of masculine pronouns in this document is for convenience only.)

To qualify for membership, a person shall take part, through completion, in at least one phase (performing, technical, or production) of the production of at least one Gilbert and Sullivan operetta, as produced by the Cornell Savoyards. (Orchestra members who wish to be listed as active members should contact the Secretary with their name and current address.) Membership, once obtained, may be maintained by continued participation in Savoyards productions or by response to an annual membership mailing. (See section 4.)

Eligibility to participate in a performing role will be determined by open auditions for all lead and chorus roles and orchestra positions. Any interested person shall be eligible to participate in non-performing phases of production.

Section 4:

The active membership list will consist of those members who have been active during the current or previous fiscal year. Additionally, any member may be retained on the active membership list by responding to an annual membership mailing with their current local address. Members leaving the area may be retained on an inactive membership list by responding with their current non-local address.

Any member of the Cornell Savoyards shall be eligible to hold office on the Cornell Savoyards Executive Board.

ARTICLE III

The Cornell Savoyards Executive Board

The governing body of the Cornell Savoyards shall be the Cornell Savoyards Executive Board (hereafter referred to as "the Board").

The Board shall consist of the President, Vice-President, Production Coordinator, Technical Coordinator, Secretary, Financial Manager, Historian-Librarian, Social Chairman, Publicity Chairman, Orchestra Representative, and two (2) Members-at-Large.

The two Members-at-Large shall be appointed. All other officers shall be elected. (See Article V.)

Other offices may be created by a majority vote of the Board, and filled according to their elected or appointed status (see Article V).

All officers, elected and appointed, must be members of the Cornell Savoyards.

The primary term of office for all officers shall be from the time of election until the election meeting of the next academic year; upon election of their successors, officers will assume the titles of Past President, Past Vice President, etc., until the end of the current fiscal year. These will be non-voting positions. The duties of Past officers are outlined in Article IV, Section l.

Each Board member shall have one vote on each decision of the Board, except the President, who shall not vote in simple majority votes except to break a tie. If a Board position is shared by two individuals, each shall have one vote. If at any time during his term of office, any Board member is appointed as Musical, Dramatic, or Technical Director, he shall be barred from voting on any further matters directly pertaining to the production.

All decisions of the Board shall be made only after a simple majority of the Board members present has been reached, except in the cases of amendments, by-laws, and recall of officers and Directors (see Articles VIII, XII, and XIII).

The Board shall decide which work(s) will be presented, set dates for each production, call elections, plan activities outside the production for the membership, and transact all other business necessary to the proper functioning of the Cornell Savoyards.

The Board shall appoint, by majority vote, a Dramatic Director, a Musical Director, and a Technical Director, whose terms shall run for the duration of one production. With the Musical and Dramatic Directors, the Board shall set audition dates for each Production.

The Board shall appoint an Advisor to serve at the discretion of the Board.

The Board shall have the option to review and reject any decisions made by any officer.

ARTICLE IV

Duties of Officers

The elected officers of the Board shall, immediately upon their own election, appoint the two (2) Members-at-Large to the Board, and appoint an Advisor. If for any reason there are no qualified candidates for any of these positions, the position shall remain vacant until such a candidate is found.

All officers of the Board shall maintain up-to-date records of the specific activities of their office, and be responsible for conveying these records to their successors.

During their tenure as Past Officers, between election of new officers and the end of the fiscal year, they will attend board meetings in a non-voting, advisory capacity, and will be responsible for the completion of all business relevant to the previous season, particularly financial business.

The President shall preside over all meetings of the Board, and appoint all special committee heads and their members at his discretion. He shall be responsible for formally registering production dates for on-campus productions with the Central Reservations Office in Willard Straight Hall, the Statler Inn Catering Service for productions in Statler Hall, and with any other appropriate parties. He shall locate and negotiate for a suitable theatre for the production, with preference being given to Cornell campus locations. He shall negotiate with any conflicting parties for a final rehearsal schedule in the auditorium engaged, or assign another Board member to do so. He shall register the organization, its officers and Advisor with the Unions and Activities Office at the beginning of each academic year. He shall be responsible for applying for mailbox privileges for the academic year and summer. He shall be responsible for any application or negotiation which may be required for maintenance of phone or other services for the Savoyards. He shall have the authority to delegate any and all duties not covered by this constitution or which require reassignment. In addition, the President shall represent the organization in any meetings, discussions, etc., which may affect the organization, or appoint another Board member to speak for him at such meetings.

The Vice President shall perform the duties of the President in the absence of the President, and, in case of the vacancy of the Presidential office, shall succeed to this office until it can be filled by a special election, to be called by the Board. He shall manage all affairs pertaining to the Community and Community Relations. He shall develop and maintain a mailing list of patrons. He shall chair the Fund-Raising Committee and appoint its members at his discretion. He shall organize all campaigns and efforts to secure money (other than ticket sale proceeds) and/or other support from patrons, local businesses, artistic funding agencies, or other sources. With the approval of the Board and the Directors, he may arrange special promotional offerings for patrons or community organizations, and solicit advertising for the program.

The Production Coordinator shall, with the approval of the Dramatic Director, be responsible for serving as or engaging a set designer, lighting designer, costume designer, makeup director, props manager, stage manager, house manager, and master electrician for each production. He shall assist the Musical Director in obtaining audition and rehearsal accompanists. He shall, in consultation with the designers, Directors, and Technical Coordinator, recruit a sufficient number of people to complete all technical aspects of each production. In co-operation with the House Manager, he shall recruit house staff (ushers) for each production. He shall, in cooperation with the Dramatic Director, schedule production meetings at regular intervals.

The Technical Coordinator will be responsible for maintaining all equipment and materials owned by the Savoyards, and for securing any necessary hardware and tools for each production. In consultation with the Board he will be responsible for selecting, securing, and maintaining any major capital purchases. He shall, in cooperation with the Production Coordinator, recruit set and stage crewmembers. He shall be responsible for safety and maintenance of the rehearsal/workroom facilities. He shall issue keys to the workroom and toolroom, maintaining a list of people having such keys, arrange for the making of extra keys as needed, and retrieve keys at the end of each production from non-continuing personnel. The Technical Coordinator may be appointed as Technical Director by the Board. ~

The Secretary shall take minutes of all meetings of the Board and keep a record of these. He shall conduct all correspondence of the organization and notify all organization members of elections, parties, and other activities as instructed by the president. He shall inform all Board members and the Dramatic, Musical and Technical Directors personally of all Board meetings. He shall maintain a complete and up-to-date membership list of the organization. He shall be responsible for reserving rooms and obtaining keys for such rooms that may be required for auditions, rehearsals, meetings, etc., as determined by the Board, the Dramatic or Musical Directors. The Secretary shall type, copy, and distribute rehearsal schedules and company member lists. He shall serve as audition Secretary or engage a competent third party to serve in this position, at the discretion of the Musical and Dramatic Directors.

The Financial Manager shall receive and disburse all funds for the Cornell Savoyards and keep a record of all financial transactions thereof. He shall, with the President and the parties involved, prepare an inclusive production budget, subject to the approval of the Board prior to incurring any production obligations. He shall pay all bills in a timely manner and issue invoices for amounts due the Savoyards. He shall maintain a simple set of account books and be prepared to give an accounting of the financial status of the organization at any time. He shall be responsible for preparing and filing any required government or tax forms. He shall be responsible for serving as or engaging a competent Box Office Manager, and with the Box Office Manager, a box office staff for each production. He shall designate operating procedures for the box office. He shall arrange for the Purchase and printing of tickets, and their sale to the cast, orchestra, and public. He shall procure adequate cash for the box office for each performance, and assume responsibility for these and any other monies after each performance. After each production he shall prepare an income statement for the production, and at the end of the fiscal year an annual financial statement, to be audited by the President and approved by the Board. He shall be responsible for picking up mail from the Savoyards mailbox, or for delegating the task to a responsible third party, and for conveying mail to the appropriate recipients. He shall arrange for the safe storage of all financial records.

The Social Chairman shall arrange for rooms, public buildings, or private homes for the social functioning of the organization, after consultation with the Board. He shall chair the Social Committee and appoint its members at his discretion. He shall arrange for the provision of refreshments for all rehearsals and work sessions, and for such social activities as may be specified in the By-Laws or approved by the Board. He shall arrange with an appropriate vendor for bar service during performance intermissions if directed by the Board. He shall order Savoyards T-shirts, maintaining an adequate inventory in a safe storage location, arrange for their sale to members, and convey monies from such sales to the Financial Manager.

The Historian-Librarian shall gather all clippings, pictures, and other publicity materials concerning the organization, and maintain them in a scrapbook. He shall be responsible for the ordering or printing, distribution, and subsequent filing and storage of vocal scores for each production, and shall maintain an up-to-date accounting of these scores. He shall collect deposits for vocal scores, convey the deposits to the Financial Manager, and return deposits upon return of scores. He shall arrange for the videotaping of one performance and the tape recording of one or two evening performances of each production by a competent party and shall make these tapes available to organization members for their use. He shall engage a competent photographer to take dress rehearsal slide photos of each production, assemble a slide show for the Slide-and-Tape party, arrange for production of slide duplicates and reprints, and sell and distribute them to members, conveying sale monies to the Financial Manager. He shall, with the Social Chairman, arrange the Slide-and-Tape and Videotape parties after each production. He shall maintain all archival materials in a proper and adequate storage area, per instructions of the Board.

The Publicity Chairman shall have responsibility for all publicity-related functions, after consultation with the Board on financial considerations. He shall chair the Publicity Committee and appoint its members at his discretion. He shall plan the advertising campaign, present it to the President, Financial Manager, and Dramatic Director for approval of general format and finances, and execute it. He shall be responsible for the planning, execution, and distribution of posters for each production. He shall plan and execute programs, after Board approval of the format, for each production, and deliver them to the House Manager. He shall engage a competent photographer to take publicity photographs of each production for release to newspapers. He shall plan, execute and distribute press releases to all Ithaca and surrounding area papers, and coordinate any other publicity-related functions not specifically mentioned herein.

The Orchestra Representative shall assist the Musical Director in forming an orchestra, and any other duties of the Musical Director that he may see fit to delegate. He shall be responsible for the ordering or printing, distribution, retrieval, and subsequent filing and storage of orchestra scores for each production, and shall maintain an up-to-date accounting of these scores. He shall be responsible for securing and maintaining music stands and stand lights.

The two (2) Members-at-Large shall serve as officers on the Board, and perform any duties that the President shall assign them.

Each officer shall be responsible for the actions of his appointee(s).

ARTICLE V

Selection of Officers

The President, Vice-President, Secretary, Financial Manager, Historian-Librarian, Technical Coordinator, Production Coordinator, Social Chairman, Publicity Chairman, and Orchestra Representative shall be elected by the membership of the organization, who shall each have one vote.

Nominations for these positions shall be opened no later than Moving Day for the spring production (or April 15 if there is no spring production), and closed just prior to the voting for that particular office. Seconds shall not be required for any nominations, and individuals may therefore nominate themselves for any office.

These nominations shall be voted on at a special election meeting called by the current Board, before which all nominated individuals shall be contacted by the Secretary and asked to appear at this meeting. The election meeting shall be held no earlier than April 1 and no later than May 15.

All members of the organization shall be notified in advance of all election meetings by the Secretary.

Section 5:

The current President shall conduct the election of the new President, who will then continue the election, For each office, he shall call for additional nominations from the floor, and, if there be any, they shall be added to the list of nominations. If there are no available candidates for any given office, except that of President, the position will remain open until filled by later special election or by Board appointment (see section 12, below).

Each nominee may individually present, prior to discussion and voting, a brief address giving his reasons for running and qualifications for office.

A discussion period and a written ballot, with the nominees absent, shall follow the addresses. This procedure shall be followed even if there is only one nominee for an office.

Section 8:

A simple majority of the votes cast, ignoring blanks, by all members of the organization present at the meeting shall be sufficient to elect officers. In the case of a single nominee, the vote will be to accept or reject the nominee. If a single nominee is rejected, the office will remain open until filled by later special election or by Board appointment (see section 12, below).

Signed and dated proxy votes for any officer shall be accepted if they are received by the President prior to the start of the election meeting.

In closed session with former officers not up for appointment, the newly elected officers shall immediately appoint the two (2) Members-at-Large. Nominations for these appointments shall be solicited at the same time as for the elected offices, and closed prior to the actual discussion for each appointment. If there are no qualified candidates for a position, it shall remain vacant until such a candidate is found.

The new Board shall appoint, or reappoint if necessary, the Advisor, following its own election.

Vacancies caused by the resignation, recall, or death of the officer, creation of a new office, or lack of a candidate or rejection of a single nominee for an office at regular elections, may be filled by appointment by the Board, except for the office of President, which must be filled by a special election called by the Board. The membership shall be notified in advance of such special election. The Board may, at its discretion, fill any vacancy by special election.

ARTICLE VI

Advisor

The Board shall appoint an Advisor to serve at the discretion of the Board.

The Advisor must be an active member of the Cornell Savoyards.

Section 3:

The Advisor shall be a regular full-time member of the faculty or staff of Cornell University, with preference given to a faculty member.

In the event of a temporary absence of the Advisor through illness, travel, sabbatical, or other reason, the Board may appoint an Acting Advisor for the duration of the absence. If no qualified candidate for Acting Advisor is available, a part-time or temporary faculty or staff member or other member of the Cornell Community may be appointed.

The Advisor shall be available for counsel on any pertinent matters, although he shall not have a vote on the Board. In general, he shall serve as a liaison with Cornell University for the organization.

ARTICLE VII

Directors

The Dramatic Director shall be appointed by the Board, for the duration of one production, to direct the staging of the production. He shall have sole responsibility for blocking the production, with any assistants he chooses. He shall be responsible, with assistance from the Production Coordinator, for securing a choreographer if needed. He shall approve the Production Coordinator's production staff selections specified in Article IV.5, and supervise the designers, makeup director, and stage manager. He shall, in cooperation with the Production Coordinator, schedule and attend production meetings at regular intervals.

The Musical Director shall be appointed by the Board, for the duration of one production, to direct and conduct the singers, actors, and orchestra of the production. He shall conduct open auditions for all orchestra positions. He shall have the sole responsibility for selecting and rehearsing an orchestra, and conducting all performances of the work being produced, or for engaging and supervising a competent third party in the performance of these duties, with Board approval. He shall, with the Production Coordinator's assistance, select audition and rehearsal accompanists, and shall supervise said accompanists.

After consultation with the Board, the Musical and Dramatic Directors shall have exclusive charge over all artistic matters pertaining to the production. They shall conduct auditions for singers and actors, assign roles to both principals and chorus members, assign understudies for all principal roles, and preside over all rehearsals.

The Technical Director shall be appointed by the Board, for the duration of one production, to direct the technical aspects of the production. He shall be responsible for serving as or engaging a master carpenter, and for the building of all sets, set pieces, and, with the props manager, all props. He shall acquire all necessary construction materials for the production. He shall be responsible for organizing and running all work sessions, moving day, and strike activities.

All Directors may attend Board meetings and are encouraged to do so, although they shall not have a vote on the Board. If any Director also holds office on the Board, he shall be barred from voting on any further matters directly pertaining to the production during his tenure as a Director.

ARTICLE VIII

Removal of Officers and Directors

The membership of the Cornell Savoyards may remove, by a two-thirds vote of the membership present, any elected officer for non-performance of duties detailed in this constitution, or for direct violation of this constitution or its amendments, or of the by-laws. There shall be no other grounds for removal of elected officers.

The Board may remove by a three-fourths vote any appointed officer, Advisor, or Musical, Dramatic, or Technical Director for non-performance of duties detailed in this constitution, or for direct violation of this constitution or its amendments, or of the bylaws. There shall be no other grounds for removal of appointed officers, Advisors, or Directors.

The motion to recall any officer, Advisor, or Director may come from the floor or from any other officer on the Board.

The motion to recall and the vote to remove may not occur at the same Board or membership meeting.

Any officer of the Board shall be authorized to call a meeting to recall the President.

No officer, Advisor, or Director being recalled shall have a vote on either recall or removal.

ARTICLE IX

Meetings of the Board and Membership

Regular meetings of the Board shall be held before and after each production. The President may call additional meetings.

All meetings of the Board shall be open to all members of the organization, unless otherwise specified in this constitution or in the by-laws, or declared closed by the President, after consultation with the Board.

A simple majority of the total of elected and appointed Board members shall constitute a quorum, and shall be sufficient to conduct all business of the Board. (The Advisor and Directors are not counted in determining a quorum, as they are not Board members.)

A Board member may give his written, signed proxy vote for transaction of business to another Board member for a specific meeting or time period. A proxy vote shall not count in determining whether a quorum is present.

At least one membership meeting shall be held each year, the election meeting. The Board for special elections may call additional meetings, ratification of amendments to this constitution, or such other purposes as may be deemed necessary. The active membership shall be notified, by mail, in advance of such meeting by the Secretary.

Twelve (12) active members, including a quorum of the Board, shall constitute a quorum, and shall be sufficient to conduct elections, approve amendments to the constitution, or vote on recall of an elected officer.

Signed and dated proxy votes on any question to be considered at a membership meeting shall be accepted if they are received by the President prior to the start of the meeting.

Section 8:

Any questions as to procedure at meetings or any other procedures not covered in this constitution or in the by-laws shall be referred to Robert's Rules of Order.

ARTICLE X

Committees

The standing committees shall be the Fund-raising Committee, chaired by the Vice-President; the Social Committee, chaired by the Social Chairman; and the Publicity Committee, chaired by the Publicity Chairman.

The chairmen of the standing committees shall appoint committee members at their discretion.

The President shall appoint special committees, their chairmen, and members at his discretion.

ARTICLE XI

Tax-Exemption Provisions

The Cornell Savoyards shall be considered defunct and dissolved as an organization upon action of the Board to that effect; that is, when a motion to dissolve the organization has been made, and that motion approved by a two-thirds vote of the members of the Board at a meeting at which a quorum is present.

Upon dissolution of the Cornell Savoyards, after paying or making provision for the payment of all of the liabilities of the organization, all of their assets shall be donated to Cornell University as an unrestricted gift.

If Cornell University is unwilling or unable to be recipient of the assets of this organization, the assets shall be distributed to such organizations which are organized and operated exclusively for charitable, educational purposes as shall at the time qualify as exempt organizations under section 1116(a)(4) of the Sales Tax Law.

No part of the net earnings of the organization shall inure to the benefit of, or be distributed to, its members, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its purposes.

No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

The provisions of this article are intended to satisfy New York State law in order to qualify for exemptions from State and local sales and use tax, and may not be repealed or amended without loss of such exemption.

ARTICLE XII

Amendments

The motion to amend this constitution may be made from the floor or by a committee appointed to draw up such amendments.

The Secretary shall notify the total active membership of the text of any amendment during the interval between the meeting at which the motion is made and the meeting when the vote on the amendment is taken.

Balloting on the motion to amend shall be by a two-thirds vote of the members present at the meeting at which the vote on the amendment is taken.

ARTICLE XIII

By-Laws

Policies not covered in this Constitution may be established as a set of By-Laws by the Board.

Additions or amendments to the By-Laws shall be made by a two-thirds vote of the Board members present at a meeting for which a quorum is present.

ARTICLE XIV

Ratification

This constitution shall be ratified by a two-thirds vote of the membership present at a special ratification meeting on Sept. 27, 1987, and will become effective immediately. It shall supercede all previous by-laws, constitutions, declarations, etc.

Sept. 27, 1987

BY-LAW I

Purpose, Amendments, and Ratification

The purpose of these By-Laws is to establish policies not covered in the Constitution of the Cornell Savoyards. Nothing in these By-Laws shall supercede any provision of the Constitution.

The By-Laws may not be used to amend the Constitution.

Additions or amendments to these By-Laws shall be made by a two-thirds vote of the Board members present at a meeting for which a quorum is present.

The initial By-Laws shall be ratified by a two-thirds vote of the membership present at the special ratification meeting on September 27, 1987 and shall take effect immediately. Together with the Constitution, they shall supercede all previous by-laws, constitutions, declarations, etc.

BY-LAW II

Fiscal Year

The fiscal year of the Cornell Savoyards will run from July 1 to June 30.

BY-LAW III

Honoraria

No Board member, Director, or any other person shall commit the Savoyards to payment of any honorarium to any person performing artistic, performing, technical, or other services for the Savoyards without prior approval of the Board.

This By-Law shall not restrict contracting and payment for rentals, or for such services as are customarily paid for by the Savoyards, including but not limited to such services as publicity photography, audiotaping, and printing.

Holding a position on the Board shall not be a bar to receiving an honorarium approved by the Board for performance of non-Board duties.

BY-LAW IV

Complimentary Tickets

Complimentary tickets shall not be considered remuneration for services rendered.

Musical Director(s) (2)

Dramatic Director(s) (2)

Technical Director(s) (2)

Set Designer (2)

Lighting Designer (2)

Costume Designer (2)

Makeup Designer (2)

Stage Manager

Box Office Manager

Choreographer

Accompanist(s)

Ushers (1)

Critics (2) per critic

If any person serves in more than one position listed, he shall receive the complimentary tickets for all positions held.

No other persons shall receive complimentary tickets, except by approval of the Board.

BY-LAW V

Ticket Pricing

Ticket prices for each production shall be set by the Board.

Discounted ticket prices for special ticket categories (e.g., student or senior citizen) or specific performances may be set by the Board. The Vice-President, as part of his fund-raising duties, may negotiate special group discounts or promotions, with Board approval.

No other person shall commit the Savoyards to, or receive, any discounted ticket price without prior Board approval.

BY-LAW VI

Savoyards Sponsorship of Activities

No members may claim Savoyards sponsorship for any activity without prior Board approval.

The Savoyards-sponsored parties shall include the Moving Day, Opening Night, Strike, Slide-and-Tape, and Videotape Parties, and the Spring Picnic. Sponsorship may, but need not, include provision of refreshments.

Complimentary tickets shall be limited to:

(2) per night per director (2) per night per director (2) per night per director

BY-LAW VII

Alcohol Policy

At any function where alcohol is provided by the Savoyards as refreshment, or at any Savoyards-sponsored activity, whether or not alcohol is provided by the Savoyards, the Board will appoint a member to oversee the consumption of alcohol in accordance with the laws of New York State. No one under the legal New York drinking age shall be allowed to consume alcohol at such functions. No alcohol consumption will be allowed during Moving Day or Strike activities.

No alcohol consumption will be allowed in or around the Barton Tower rehearsal workroom facilities at any time.

BY-LAW VIII

Dress Rehearsal Audiences

No dress rehearsal of a Savoyards production shall be opened to any organized group, except on approval of both the Musical and Dramatic Directors involved, and of the Board.

BY-LAW IX

Check-Signing Privileges

At least two Board members shall be authorized to sign checks. The first shall be the Financial Manager. The second should be someone who is able to take responsibility for bill payments in the absence of the Financial Manager. Usually this will be the President.

The Financial Manager shall be responsible for transferring the checkbook to the second signatory when he will be unavailable for making bill payments for a period of time.

The Financial Manager shall be responsible for arranging the transfer of signing privileges upon election or appointment of new officers.

BY-LAW X

Rental Policy

Savoyards-owned scores, lighting instruments, set pieces, props, costumes, tools, or any other items shall not be loaned or rented to any group or individual without Board approval. If a standard rental rate for an item has been approved, and the item will not be needed by the Savoyards before its projected return, any Board member may arrange a rental at that rate, subject to notification to the Board as soon as is reasonably possible.

The Board will set rental rates for any items rented.

A written rental or loan agreement will be prepared for any items loaned or rented, signed by a Board member and by a responsible party from the renting group (or by the individual, if applicable). The agreement will detail return dates, rental charge if any, whether the renter may make alterations such as painting, responsibility for cleaning of costumes, and payment to be made in case of loss or damage.

All rental charges will be invoiced by the Financial Manager.

BY-LAW XI

Score Deposits

Cast members will be charged a deposit on vocal scores equivalent to full replacement cost. The deposit will be returned if the score is returned at the close of the production. No charge will be made for normal wear-and-tear. Deposits made by check will be cashed' All deposits will be returned in cash.

Directors, accompanists, and designers will not be charged a deposit but are expected to return scores at the close of the production.

All score deposits will be paid to and returned by the Historian-Librarian.

BY-LAW XII

The format of the programs (i.e., handbill, booklet, etc.) for productions shall be determined by the Board.

The Publicity Chairman is responsible for execution of the programs in the format designated by the Board.